> For the complete documentation index, see [llms.txt](https://navixy.com/docs/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://navixy.com/docs/user/guide/fleet-management/maintenance.md).
# Maintenance
**Maintenance** is the section of the **Fleet management** module where you create and track service works for your vehicles. A service work is a single maintenance task, such as an oil change or a battery replacement, tracked by date, mileage, or engine hours. This page explains how to create service works, manage and export them, automatically repeat them, and monitor their status.
Service works list
## How to add service works
Create a service work to schedule one maintenance task for one vehicle, and set how you want to be reminded about it.
{% stepper %}
{% step %}
### Open Maintenance
Go to the **Fleet management** application and click **Maintenance**.
{% endstep %}
{% step %}
### Create the service work
Click in the top left corner, select the vehicle you want to service, and enter a **Name** for the work.
{% endstep %}
{% step %}
### Set the service interval
Under **Service interval**, select one or more target values:
* **By date:** Set a date for the service and get reminders before the due date.
* **By mileage:** Enter the mileage at which the service is due, and set a reminder.
* **By engine hours:** Specify engine hours for the service and get notified in advance.
{% endstep %}
{% step %}
### Add details
Optionally, add a **Description** and **Cost**. Set up notifications via push, SMS, or email, and attach files such as invoices if needed.
{% endstep %}
{% step %}
### Save the service work
Click **Create**. The Navixy platform sends notifications based on your settings.
{% endstep %}
{% endstepper %}
## How to manage service works
After creating service works, you can edit, delete, copy, or export them. You can also change a task's status to **Complete** by clicking **Execute** (not displayed for already completed tasks).
### How to edit a task
Find the task in the **Maintenance** section and update the details as needed.
### How to delete a task
If a task is no longer needed, delete it from the **Maintenance** section. Deleted tasks can't be recovered.
### How to copy a task
To assign similar tasks to other vehicles, click on the toolbar and adjust the parameters as needed.
### How to export service works
Click in the top right corner of the list to download all service works as a table in either PDF or XLSX format. The table is customizable and can contain any of the columns checked in **Column settings**:
* **Vehicle**
* **Service** **work**
* **Status**
* **Target values**
* **Remaining mileage**
* **Remaining hours**
* **Remaining days**
* **Cost**
* **Completed**
* **Files**
* **Description**
## How to set up repeatable service works
**Autorepeat** creates new service works automatically at the intervals you set, so you don't add them manually. Turn it on for maintenance that recurs on a fixed schedule, such as a periodic oil change.
Creating a repeatable service work
The **New service work** dialog with **Autorepeat** enabled. Each target value you select adds its own **Execute**, **interval**, and **Remind**.
1. **Activate Autorepeat:** Turn on the **Autorepeat** option by toggling the switch.
2. **Select the vehicle:** Choose a vehicle for the service task. The Navixy platform uses data from the GPS device to monitor engine hours and mileage.
3. **Enter task details:** Add a **Name**. Optionally, add a **Description** and **Cost**.
4. **Set notifications:** Choose who receives notifications.
5. **Define the service interval:**
1. **By date:** Schedule the first service and set intervals for future tasks.
2. **By mileage:** Enter the target mileage and set up recurring intervals.
3. **By engine hours:** Specify engine hours and set intervals for repeating the service.
6. **Attach files:** Attach any relevant documents if needed.
The Navixy platform automatically creates new tasks based on the intervals you set.
## How to monitor service tasks
Every service work has one of four statuses:
* **Scheduled:** Tasks that are planned but not yet due.
* **Due:** Tasks that have entered the reminder window set by **Remind before**.
* **Completed:** Tasks that have been finished.
* **Expired:** Tasks that weren't completed on time.
Status summary panel
The summary panel under the list shows how many service works fall into each status, along with the total cost of each group.
---
# Agent Instructions
This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. Learn more at gitbook.com.
## Querying This Documentation
If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question.
Perform an HTTP GET request on the current page URL with the `ask` query parameter, and the optional `goal` query parameter:
```
GET https://navixy.com/docs/user/guide/fleet-management/maintenance.md?ask=&goal=
```
`ask` is the immediate question: it should be specific, self-contained, and written in natural language.
`goal` is optional and describes the broader end goal you are ultimately trying to accomplish on behalf of the user. GitBook uses it to tailor the answer towards what is most useful for that goal.
The response will contain a direct answer to the question and relevant excerpts and sources from the documentation.
Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.