Fleet management for vehicle leasing
Keep a leased vehicle's service and mileage record ready for hand-back
Every lease ends in a documented hand-back, where a unit's service history and usage are read alongside its condition. Navixy helps you maintain that evidence as a standing, dated record through the term — and export it the day the review starts.
Service work recorded against the vehicleMileage available when the source supports itPDF, XLSX, CSV, and PDF dashboard exports
Vehicle record
01Completed
02Planned
03Export record
Independent inspection
Ready to review at hand-back
The recurring hand-back
A standing record makes hand-back a review, not a rebuild
When a unit's hand-back begins, the review asks what service history and usage it can document for the term. Where the record is assembled per return, service sheets, usage data, and contract terms have to be brought together after the return is already under way.
The record changes the order of the work, not who makes the judgment.
Maintain each vehicle's service record as the term runs
Service work, reported distance, and exportable files stay attached to the vehicle record your team maintains through the term.
Service work stays with the vehicle
Set work by date or mileage, send reminders, repeat planned work, and record its status, completion date, counter reading, and attached files.
Plan and record service work
Scheduled, due, completed, and expired remain plan statuses. Your team judges whether service satisfied the lease.
Read mileage for human review
Compare the platform distance with contract terms to choose units for review. It is not a packaged ceiling monitor.
Export through the term
Service works export to PDF or XLSX. The beta Dashboards app exports panels to CSV and tabs to PDF.
Mileage input
GPS source · counter maintained
May differ from the physical odometer
Identify for review
Human review against contract terms
One bounded read
Read mileage in the record to choose units for review
A person compares supported distance with contract terms and decides which units warrant a closer look. Mileage remains one input inside the record, not a packaged ceiling monitor.
Platform figures are management evidence. They can differ from the vehicle's physical odometer.
Service work
PDFXLSX
DashboardsDashboards · beta
Individual panelsCSV
Entire tabPDF
Team-led hand-over
Export a reviewable record before the return begins
Your team saves service-work exports regularly through the term, rather than relying on one end-of-term query. Service works export to PDF or XLSX.
The beta Dashboards app exports each panel to CSV and each tab to PDF; shared links and custom time ranges are not supported.
Clear ownership
What Navixy records, and who decides the rest
Lessor-side team
Lease-management system
Service provider
Independent inspection
Navixy supplies a bounded record. Contract, service, and condition judgments stay with the people and systems that own them.
- Your team decides whether a unit needs attention and what happens at hand-back.
- The lease-management system holds contract terms, charges, invoicing, and settlement.
- The service provider performs the work and issues its documentation.
- Independent condition inspection assesses wear and damage at return.
Before a walkthrough
Questions leasing teams ask
What does the maintained per-vehicle record include?
Service work and supported distance evidence. That can include work targets, statuses, completion dates, the counter reading at completion, attached files, and distance figures the configured device reported.
How is mileage used for review?
A person compares it with the contract. No packaged rule watches a contractual allowance. A custom pace view requires IoT Query access and analyst-maintained logic.
What needs to be in place for distance targets?
A supported source and maintained counter. Select GPS, hardware, or CAN where supported, enter the starting value, and apply a correction factor when needed. Platform mileage can differ from the vehicle's physical odometer.
How does the record cover a multi-year term?
Your team exports regularly. Service works export to PDF or XLSX. The beta Dashboards app exports each panel to CSV and each tab to PDF, without shared links or custom time ranges.
Who owns the decisions at hand-back?
The lessor-side team and its existing partners. The lease system owns contract terms, the service provider documents its work, and independent inspection assesses condition.
Start with one real hand-back workflow
Review which parts of the record Navixy can maintain, what each mechanism needs, and where your existing systems stay in charge.